A practical guide to help you choose the option that suits your work style.
You decide to do coworking and the question immediately arises: hot desk or dedicated desk? Both give you a place to work outside the home, access to coffee, internet and meeting rooms. But every day they work completely differently.
If you are wondering which option will be better for you — this article will help you decide.
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A hot desk is a desk that you occupy for the day. You come in the morning, sit down where there is free space, and at the end of the day you take your things. Tomorrow you can sit somewhere else — or not come at all if you happen to be working from home.
This is an option for people who do not need a permanent place. You value flexibility, you work on different days of the week, sometimes from the office, sometimes remotely. A hot desk gives you a professional workspace when you need it — with no permanent commitment.
The Cluster hot desk includes access to a shared coworking space, high-speed internet, coffee and tea, and the ability to use the kitchen. You come with a laptop - the rest is in place.
A dedicated desk is your permanent place in coworking. It is assigned to you - no one else will sit next to it. You can leave a monitor, headphones, notes, a mug on it. You return every day to the same desk that is waiting for you exactly as you left it.
This is an option for people who work with coworking on a regular basis and value constancy. You want to have your corner, but you don't need a private practice yet. A dedicated desk gives you the feeling that you have your own place — in a space you share with others.
At Cluster, a dedicated desk includes everything a hot desk, plus a few things that make a big difference on a daily basis: 24-hour access to the space (access card — you enter whenever you want, even at the weekend at six in the morning) and a package of free hours in the meeting rooms, which comes in handy when you have meetings with clients or a team.
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Constancy. At the hot board, every day you start anew - you unpack, look for an outlet, adjust the chair. At the dedicated desk you sit and work. Your monitor is already standing, the cable is already plugged in, the chair is set under you.
Personal stuff. Hot desk means you carry everything with you. A dedicated desk allows you to leave equipment, documents and trifles — you return to them the next day.
Access. The hot desk operates during standard business hours. The dedicated desk gives you 24/7 access — if you have a deadline at midnight or a client in a different time zone, just walk in.
Meeting rooms. At the hot board you book and pay for the room separately. With a dedicated desk, you have a package of hours included — you don't have to wonder if you can afford it when a customer requests an appointment.
Flexibility. Hot desk wins if you don't work with coworking every day. You pay per day or per pass — you only use it when you need it.
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Prices depend on the location. In Cluster it looks like this:
Krakow (Zabłocie, Stare Podgórze, Inwalidów Square): Hot desk — PLN 75 net per day, PLN 650 net per month. Dedicated desk — PLN 875 net per month (PLN 750 with a contract for 6 months).
Katowice (Stary Dworzec): Hot desk — PLN 75 net per day, PLN 549 net per month. Dedicated desk — PLN 749 net per month (PLN 599 with a contract for 6 months).
Warsaw (Sienna Center): Hot desk — 85 PLN net per day, 850 PLN net per month. Dedicated desk — PLN 1,850 net per month (PLN 1,350 with a contract for 6 months).
The difference between a hot desk and a dedicated desk is not only the price — it is primarily a permanent place, 24-hour access and free hours in the conference rooms. For many people, these three things in themselves justify the difference.
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Not everyone needs a desk for a whole month. If you work from coworking a few times a week or just want to have a place away from home for more intense days — passes may be a better option.
Monthly pass is 10 entries in a month. Use it when you want — you don't have to plan ahead. In Krakow and Katowice it is PLN 399 net, in Warsaw PLN 550 net.
Quarterly pass is 10 entries spread over 3 months. It gives you more time and flexibility — you don't have to use all the inputs in one month. In Krakow and Katowice it is PLN 549 net, in Warsaw PLN 850 net.
Both passes work in all Cluster locations — so if you work in Krakow on Zabłocij on Monday and in Katowice on the Old Railway Station on Wednesday, you use the same pass.
A hot desk will work if you don't work with coworking every day. If you need a place to work for a few days a week or occasionally — when you can't concentrate at home, when you have a meeting in town or when you just want to change your surroundings.
It will also work if you are just testing a coworking job and do not yet know if it is something for you. Hot desk means zero commitment — you try, check, decide.
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A dedicated desk is the choice for people who work with coworking on a regular basis — four or five days a week. You value constancy and comfort: you want to come, sit down and start working right away, without unpacking every day.
It will also work if you work with a second monitor or have equipment that you don't want to wear every day. Or if you have clients in different time zones and need access to the office outside of standard hours.
And if you regularly meet with clients — free hours in conference rooms are a real savings and convenience.
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This is not a decision for years. Many people start with a hot desk or a pass, and after a few weeks they switch to a dedicated desk, because it turns out that they work from coworking more often than they assumed. Others go the other way - they tried a dedicated desk, but it turned out that they work from the office three days a week and the pass is enough for them.
In Cluster, you can change the option at any time. There is no penalty for changing your mind.
A hot desk is flexibility and lightness — you pay for what you use. A dedicated desk is constancy and comfort — your place, your rhythm, your rules. Passes are something in between — regular work in a coworking space without a daily commitment.
The best way to find out what suits you? Come and work the day with us. You will feel how the space works, what atmosphere it has and whether it is a place you would like to return to.
Do you want to test coworking in Cluster? Come for a trial day — in Krakow, Katowice or Warsaw. Contact us, we will be happy to show you our spaces.
hi@clusteroffices.com | +48 726 550 404 | www.clusteroffices.com
